Policies

 

 
[fa icon="plus-square"] Whistle-Blowing Policy

A Whistleblower Policy has been in place since 2004 to promote the highest standards of business and personal ethics in the conduct of the Company’s affairs.

The policy aims to deter and uncover corrupt, illegal, unethical, fraudulent or other conduct detrimental to the Group’s interests committed by officers and employees as well as third parties/any other persons such as suppliers and contractors. The Group encourages its officers and employees, suppliers and contractors to provide information that evidences unsafe, unlawful, unethical, fraudulent or wasteful practices. It does not disregard anonymous complaints.

This policy enables the Group to effectively deal with reports from whistleblowers in a manner that will protect the identity of the whistleblower and provide for the appropriate use of the information provided. It also establishes the policies for protecting whistleblowers against reprisal by any person internal or external to the Company and provide for the appropriate infrastructure including the appointment of a “Whistleblower Protection Officer”, a “Whistleblower Investigations Officer” and alternative means of reporting.

The Board, together with the Chairman of the Audit and Risk Committee, had appointed a Protection Officer as well as an Investigations Officer to administer the Company’s Whistleblower programme.


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[fa icon="plus-square"] Conflict of Interest Policy

Pursuant to the Code of Business Ethics (the “Code” for purposes of this section), all employees are prohibited from engaging in any activity or harbouring any personal interests that conflict or appear to conflict with the Company’s interests.

All employees are required to disclose any conflict of interest on an annual basis.


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[fa icon="plus-square"] Insider Trading Policy

 The Company implements a Securities Dealings Policy which adopts and operationalises the statutory prohibition on certain designated persons within the Company to deal in the Company’ securities while in possession of unpublished material price-sensitive information and/or to provide such information to others.


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[fa icon="plus-square"] Related Party Transactions Policy

The Company’s Interested Person Transactions (IPT) policy and manual set out the definitions, general guidelines, and review and monitoring procedures to be adopted across the Group. The manual presents a comprehensive view of IPT and the procedures that all affected Group personnel, including members of senior management, directors and employees in Purchasing, Treasury, Finance, Sales, Legal and Internal Audit, must follow.

Review
The Company established review procedures to ensure that the IPTs: (1) will be carried out on an arm’s length basis and on normal commercial terms; and (2) will not be prejudicial to the interests of the Company and its minority shareholders.

In general, the transactions with related parties are carried out based on terms agreed between the parties. Pricing for the sales of products are market driven, less certain allowances. For purchases, the Group’s policy is to solicit competitive quotations. Bids from any related party are evaluated on arm’s length commercial terms and subject to bidding against third party suppliers. Purchases are normally awarded based on the lowest price.

The Audit and Risk Committee (“ARC”) reviews the internal audit report on the IPT on a quarterly basis to ascertain that the established review procedures are complied with.

If, however, during such periodic reviews, the ARC determines that the review procedures have become inappropriate or insufficient in view of changes to the nature of, or the manner in which, the business activities of the Group are conducted, then the Company will revert to its shareholders for a fresh mandate based on a new set of guidelines and review procedures that would ensure compliance with the established standards above.

Approval or Ratification
The following are the categories of IPTs in the Company’s manual:

  1. Mandated IPT – refers to an IPT between the Group and any Interested Person pursuant to a shareholders’ mandate approved on an annual basis by the Company’s shareholders, which is subject to renewal each year at the annual general meeting. However, despite the existence of the shareholders’ mandate, Mandated IPTs are still subject to auditors and ARC’s review.

    For the Information Memorandum in relation to Renewal of Shareholders’ Mandate for IPT, please click here.

  2. Non-Mandated IPT – refers to purchase or sale of fixed assets, undertakings or businesses, as well as transactions not included under the shareholders mandate, which may require announcements, management approval, Board approval and/or shareholders’ approval, depending on the amounts involved.


Monitoring and Recording
To facilitate recording of IPTs, each Group subsidiary’s Controller shall establish two holding accounts that will be used in recording IPTs – one to record Mandated IPTs and the other to record Non-Mandated IPTs. Transactions recorded under these two holding accounts will then be cleared monthly to the proper accounts. The transactions that are recorded under the holding accounts will then be reported on a quarterly basis to the CFO for consolidation which will then be submitted to the ARC for evaluation and review.

[fa icon="plus-square"] Policy and Data Relating to Health, Safety and Welfare of Employees
  1. What are the company’s policy for its employees’ safety, health, and welfare?

    The Group is committed to provide its employees a safe and healthy working environment. It is also committed in upholding fundamental human rights and adhering to labour standards.

    The health and safety of our employees are of paramount concern to the Group. We strive to provide a workplace free of preventable hazards and to comply with all laws and regulations governing workplace safety and health, including the Occupational Safety and Health Act.
  1. Show data relating to health, safety and welfare of its employees.
    1. Safety, Health and Environment Awareness  

      The Group is mindful of the employees’ health and safety. As such, it provides an ongoing safety training of plantation and cannery employees, and enforce the use of personal protective equipment (PPE) required in performing their duties and responsibilities.

      These safety trainings have been extended to our service providers in both the plantation and cannery. We conducted inspection of trucks, safety talks, imposed the use of PPEs and initiated accident forums on safety and training on defensive driving.
    2. Welfare of Employees

      Workers are paid above average rates in the industry, and are informed of the terms and conditions of employment prior to their appointment. They also undergo annual medical examinations or whenever required. Child and forced labour and any other form of exploitation are not practised. Discrimination on the grounds of nationality, ethnic group, religion, age and gender goes against the Group’s Code of Business Ethics.

      A comprehensive package of salaries and fringe benefits for employees is considered one of the most upgraded packages for agri-industrial workers in Southern Philippines. Employees enjoy benefits which include: 
      1. Free retirement plan with a vesting provision granting benefits to employees with 10 or more years of service upon resignation.
      2. Voluntary supplementary provident plan with a vesting provision granting benefits to employees with 10 or more years of service.
      3. Medical and Dental plan – administered by a Health Maintenance Organization (HMO) which includes free hospitalization at the company’s 95-bed hospital and accredited hospitals and clinics; medicines; and medical and dental services.
      4. Housing Benefits
        1. Company Housing Units (for Plantation employees only); and
        2. Monthly Housing Subsidy for those not enjoying company housing units.
      5. Rice Allowance
      6. Free transportation to and from work.
      7. Free school bus for employees’ children.
      8. Annual vacation ranging from 16 to 25 days based on years of service.
      9. Sick leave with pay for 16 to 18 days for the rank-and-file, and 19 to 20 days for supervisors and executives.
      10. Bereavement leave of 3 days with pay.
      11. Paternity leave of 7 days with pay, up to four entitlements
      12. Death benefits: 12 months salary based on current rate or the employee’s Personal Retirement Account (PRA) consisting of Company’s contributions and earnings, whichever is higher, plus 1 week’s pay per year of regular service but not exceeding 6 weeks’ pay.
      13. Scholarship programs.
      14. Educational, religious and recreational facilities.
      15. 18-hole golf course open to all employees.
      16. Maintains and subsidizes schools (Del Monte School, Our Lady of Lourdes Elementary School and Holy Cross High School).
      17. Voluntary Membership to Consumer and Credit Cooperatives for all employees.

      The Group’s agro-industrial workers enjoy one of the most attractive compensation and benefit packages. Complementing government-mandated privileges for all employees and qualified dependents is a broad range of free medical and dental services, a comprehensive retirement package, and voluntary plans for providential and insurance benefits.

      In Mindanao, the Plantation employees live with their families in Group-owned houses and dormitories (for unmarried employees) within housing camps complete with social hall, chapel, playground and plaza, day care centre, primary and secondary schools, camp clinics and a 100-bed hospital managed by a medical service provider. Employee-organized cooperatives provide our workers with services that enhance economic benefits for their families. Cooperative members enjoy annual dividends and patronage refunds.

      Children of the Cannery employees enjoy free year-round weekend tutorials on basketball and, as scheduled, other sports (tennis, swimming, martial arts) and creative skills (photography, theatre arts). Core Values are introduced through learning exposure that help them grow a strong sense of community and family life.

  1. State the company’s training and development programs for its employees. Show the data.
    1. Training and Development

      The Group cultivates a culture of excellence in encouraging its people to innovate and strive for continuous improvement. To address this, the following programs and projects are being implemented by the Group:

      • The Group’s Roadmap to Global Competitiveness focuses on building the capabilities of each employee on the ground. With the Centre of Excellence on Talent Management, key leaders at the plantation, cannery and Philippine market have developed a Competency Framework that will guide their teams towards achieving the Company’s Strategic Roadmap
      • The following training facilities on-site help employees upgrade technical and other skills:

      At “PineU” (Pineapple University), plantation personnel hone their farming expertise through formal sessions and benchmarking trips. “ManU” (Manufacturing University) opened a breakthrough for cannery staff to reorient on processes and adapt to new technologies. ManU also administers two-year supervisory and trade-traineeship programmes for high-potential applicants and long-serving employees. On the faculty are our senior managers, who count among leading experts in their respective fields. Similar development programs are implemented in Finance through its Finance University and Marketing’s Brand Leadership University (BLU).

      In FY2016, the Company’s average training hours in the Philippines increased by 20% versus FY2015 which included leadership and business training programmes, culture building, technical and regulatory training. The Company strengthened the competencies of Rank and File employees in FY2016.

      • In the U.S., the Group offers specific development programmes to help employees meet organizational objectives, enhance their careers and maintain a consistently high level of performance.
      • A management succession plan is also in place, with deep bench of candidates trained among our ranks to immediately assume responsibilities of Key Management Personnel in the event of vacancy.
      1. Employee Engagement

        As part of the ongoing employee engagement programmes, our employees in the Philippines are involved in various activities that promote a healthy work-life balance.

        It has been the Group’s tradition to give back to the community by visiting various communities. The employees volunteer their time to help make lives better for the less fortunate, our way of being a blessing to others. The U.S. facilities and corporate employees are also actively involved in contributing time and money to organizations that serve medical research, education, natural disaster, special needs, youth activities, veteran support.

        Competition on various sporting events in Manila, the Cannery and Plantation are held each year. These sporting events extend to the employees’ dependents in summer during school break. Programmes include sports, music, arts outreach and eco-projects.

        To improve employee communication, our Human Resources Department in the Philippines has enhanced the online HRIS system called MyHR, an online system that maximizes technology for fast and accurate employment transactions. Employees can access and update their personal data, apply for leave, request for certificate of employment, view corporate announcements, download HR forms, policies and videos, and update and monitor employee performance.

        Other employee engagement initiatives by the company include the Montee stores, where employees can purchase DMPL products at a discount, and the Montee Pass, a tie-up with various restaurants and stores for employee discounts and privileges.

        In the Philippines, Labour-Management Cooperation (LMC) councils meet regularly to discuss and decide issues affecting employees, their families, the Group and the community. Memorandums of agreement (MOA) with three key labour unions stipulate wage increases and enhancements in benefits for farm and factory workers from year to year.

        LMCs prepare the ground for efficient and short negotiations between Union and Management, as manifested in the signing of two MOA’s covering enhanced economic and social benefits for approximately 3,000 employees at the plantation and cannery in the Philippines.

  1. State the company’s reward/compensation policy that accounts for the performance of the company beyond short-term financial measures

The Group is committed to providing a motivating environment that recognizes and rewards our employees based on performance, teamwork, and continuous improvement in both the short term and long term, and should be designed to:

  1. Motivate our employees to deliver the company’s profitable growth goals;
  2. Reward performance;
  3. Retain top performers and high potentials; and
  4. Promote teamwork.
  •  The Company’s performance incentive plan aims to motivate and reward employees who contribute towards attaining and exceeding the Company’s annual business objectives.  The award is based on the degree to which divisional and corporate financial objectives are met.  This incentive plan covers employees at the levels of supervisors and above.
  • The Company is one of the first in the Philippines who offered the “flexible benefits program” where regular monthly paid employees of its subsidiary are able to choose their own set of benefits that will support their personal health and wellness objectives. The range of options includes spa and massage services, membership in fitness gyms, sign-up for sports tournaments, educational subsidy for dependents, optical allowance, etc.
  • The Company rewards all regular employees for their dedicated and continuous service upon completing a minimum of 5 years and every 5 years thereafter, up to 40 years of service through the Service Awards Program. The awardee receives a special token and an increasing cash amount for each milestone year.